Fixing the “dollar” side of your company requires a structured and efficient series of steps to get you to your goals – increased cash flow, lower costs and better profits. Over the years we have developed our own unique step-by-step process that will put into place all of the moving parts necessary to move your company to the next level.
Step 1: Rewrite Your History
Your accounting records are vital, and getting them historically accurate will give you great insight into what you have been doing right, and what you can improve. Ways to save money or increase sales are often hidden by the interference of poor data entry, record keeping, or reporting that either confuses or misleads.
Depending on circumstances, we usually go back 36 to 48 months and rewrite your financial history. Once and for all you will know what really happened, what it all meant, and what it means for the future.
Step 2: Make Financial Statements That Improve Your Profits
Most likely your financial statements were not set up by CFOs, but by CPAs. Posting labor all into one account may make sense for your tax returns, but it totally obscures your ability to see key margins like Gross Profit and Administration Expense. In addition, you may be lucky to get financial statements several months to a year after the fact; much too late to do anything about it, or learn mistakes from them. Not having timely statements is like piloting with the blindfolds on.
Our CFOs know how to make your financial statements fit you and your industry, and get them to you while you can still do something about it.
Step 3: Benchmark You for Strengths and Weaknesses
We take your rewritten history and new financial statements and analyze them closely. We look for trends you may not have seen before. These often uncover hidden expenses and costs, allowing us to immediately increase cash flow and profits. We also compare financially to your competitors using benchmarking data and ratios to show you clearly how you “stack up”. You will quickly be able to see where you are excelling and where you need to improve, capitalizing on the first and fixing the second for further profit increases.
Finally, as we are addressing all of the above, we are searching your balance sheet to look for issues and ways to make your financially stronger. This could be by restructuring loans for better terms or finding new capital sources that will treat you as a partner and not a problem.
Step 4: Mine Your Prior Year Taxes for Gold and Plan for More
After we rewrite your history, it almost always results in changes to your taxes. We will scrutinize your recent returns and the tax Code to find as many ways as we can to get you more money back. We make no guarantees, but history has shown us that many returns have been filed incorrectly or incompletely, leaving owners’ cash on the government’s table.
Once we have completed the look backwards, we will set up your planning and systems so that you can take best advantage of the tax code going forward, saving more in the future for the future.
Step 5: Take a 360 of Your Whole Organization and Optimize For Better Performance
In the end, every one of your business functions, departments, or employees has a financial impact on you. So it is often in your best interest to critically look at all of the relationships within and without your company and how they can be improved.
We will look at all of your strengths and opportunities to improve and show you how “soft costs” and “soft savings” can actually be measured and turned into very tangible profit increases.
Step 6: Design Your Powerful Balanced Scorecard
At this point, you know where you have been and what you need to do. Now you need to be able to drive forward and make sure everything is working in harmony to get you there. Keeping tabs on all your critical functions–whether its cash flow, on time delivery, or sick days—by having a dashboard alongside projections that incorporate your strategic plans will make your time the most productive it can be.
Instead of being dragged back by a lack of clear intelligence about your company or a plan for where you want to be, you can focus on the future and your own well-being.
Step 7: Plan Your Strategic Reactions
Your strategic plan, if you have one, will not survive its first contact with reality. And since markets never function on a bell curve in the long run, your success will depend more on strategic reaction than planning—being able to respond effectively to disruptions when they occur. Who wants to be the Recording Industry of American when Napster comes along, or a bookseller when Amazon comes knocking?
By using techniques developed under Disruptonomics® we will give you useful tools plan using flexible strategies, identify disruptions coming over the horizon, and establish processes to allow you to react to them and use them to your advantage, rather than be overwhelmed by them.